Payroll Specialist

A higher education institution is looking to add a strong Payroll Specialist to their team! This role would be a contract hire and is an indefinite long contract. This institution is based in Washington, DC and is going into the office 5 days a week. Great team and work environment!

• Calculate wage & overtime payments and recording of payroll deductions for semi-monthly and monthly payrolls. Reviews documents and entries for accuracy, performs necessary entry and adjustments.
• Follow up to ensure any paper paychecks have been picked up in a timely manner.
• Audit for clarity and enter leave reports, timesheets, recaps and related documents from various sources required to produce semi-monthly, monthly payrolls and off-cycle payments
• Assists with the validation, balancing, and reconciliation of payroll.
• Maintains and updates W-4 changes. Assists with the preparation and distribution of W-2 statements.
• Researches and resolves issues related to payroll and leave.
• Maintains the online time keeping system. Assists with access issues.
• Assist reconcile employees’ fiscal year accrual balances.
• Enters and maintains tax data, deposit authorizations, select voluntary deductions and involuntary deductions in the payroll system.
• Enter and maintain tax data, deposit authorizations, and select voluntary deductions in the payroll system.
• Adheres to established standards on the use and protection of restricted data as outlined in Privacy and Information Policy. Maintain all paper and electronic files of the Payroll Office with strict confidentiality and in accordance with federal and state record retention guidelines.
• Processes payroll manual check payments as needed with the authorization from the manager or the senior payroll staff member.
• Produce recap time sheets and distribute to departments in the campus community as applicable.
• Coordinate with HR regarding new hires, terminations, transfers, temporary employees, benefits, vacation payouts and adjustments, and corrections.
• Transmit control totals for on-cycle deposit and check files to Wells Fargo; Create and upload tax and garnishment disbursement files to ADP.
• Respond promptly to all campus community, individual or outside agency requests for assistance via phone, email or mail, and elevate complex questions to Payroll Manager/Director.
• Prepare and distribute off-cycle manual checks as requested.
• Maintain all paper and electronic files of the Payroll Office with strict confidentiality and in accordance with federal and state record retention guidelines.