AP Specialist

A large, publicly traded government contractor based in the Washington, DC area is looking to add a strong AP Specialist to their team! This position is a contract to hire opportunity. The ideal candidate has experience working with government contracts and processing invoices through Deltek CostPoint.

DUTIES & RESPONSIBILITIES:

• Operate computers programmed with accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Comply with federal, state, and company policies, procedures, and regulations.
• Receive, record, and bank cash, checks, and vouchers.
• Code documents according to company procedures.
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
• Reconcile or note and report discrepancies found in records.
• Perform standard bookkeeping services according to Company policies/procedures/controls.
• Provide support for monthly accruals, based on estimated revenues and expenses.
• Review expense reports and approve for payment in Company’s Expense Reporting Software.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Match order forms with invoices and record the necessary information.
• Prepare bank deposits by compiling data from cashiers, verifying, and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Monitor status of loans and accounts to ensure that payments are up to date.
• Reconcile records of bank transactions.
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Prepare trial balances of books.
• Maintain inventory records.
• Review and match all vendor invoices to appropriate documentation and approval prior to payment (3-way match).
• Ensure expenditures are coded to the appropriate general ledger code.
• Reconcile price and quantity variances to ensure all invoices and purchase orders are properly accounted for.
• Prioritize critical vendor invoices for timely settlement.
• Work cross-functionally to resolve various internal and external inquiries.
• Create and maintain vendor master files.
• Files, maintains, and distributes accounting documents, records, and reports.
• Assist in month-end, quarter-end, and year-end closing.
• Assist in accounting department projects as needed.